SALES TAX Information
GENERAL DISCLAIMER
EXCELEAS®, LLC operates within the Commonwealth of Pennsylvania. By law, we must collect sales tax from customers in Pennsylvania, unless we receive properly executed exemption certificates. Law enforcement agencies operating within the Commonwealth are typically tax-exempt from official purchases, but must submit to us form REV-1220 from the Pennsylvania Department of Revenue. The form covers blanket purchases and only needs provided upon initial sign-up.
Considering a recent United States Supreme Court ruling (Wayfair v. South Dakota), EXCELEAS® will collect sales tax from states imposing taxes on our service and that do not exempt government purchases. Laws concerning Software as a Service (SaaS), canned software, and remotely accessed software, are becoming increasingly challenging to navigate. They potentially expose our customers to legal issues if required to pay sales tax or prove exempt status. EXCELEAS® reached out across the country to determine what tax implications exist for out-of-state agencies, and how we can assist you by ensuring you comply with your state’s tax laws.
We found that most states do not charge sales tax on SaaS, canned software, or remotely accessed software, and six have no state sales tax. For states applying sales tax, most exempt government law enforcement agencies; however, many states require we collect proper documentation proving your tax-exempt status. If your state is one of the few entitled to sales tax and provide no exemptions, EXCELEAS® will collect the applicable tax and remit it to your state’s taxation agency.
If your agency is a public or private school, or other tax-exempt non-governmental law enforcement agency, and you are not sure of your tax standing, please contact us, and we will assist you with determining the best course of action.
Included below is a list of all states and their taxation requirements, as they apply to our online service. If your state requires you to submit documentation, we have listed each state’s allowed forms. Most are available for download. Please scroll to your state and review the requirements. We list our vendor information below, along with a description of the purchase and reason for your exemption, if required to supply this information.
EXCELEAS®, LLC operates within the Commonwealth of Pennsylvania. By law, we must collect sales tax from customers in Pennsylvania, unless we receive properly executed exemption certificates. Law enforcement agencies operating within the Commonwealth are typically tax-exempt from official purchases, but must submit to us form REV-1220 from the Pennsylvania Department of Revenue. The form covers blanket purchases and only needs provided upon initial sign-up.
Considering a recent United States Supreme Court ruling (Wayfair v. South Dakota), EXCELEAS® will collect sales tax from states imposing taxes on our service and that do not exempt government purchases. Laws concerning Software as a Service (SaaS), canned software, and remotely accessed software, are becoming increasingly challenging to navigate. They potentially expose our customers to legal issues if required to pay sales tax or prove exempt status. EXCELEAS® reached out across the country to determine what tax implications exist for out-of-state agencies, and how we can assist you by ensuring you comply with your state’s tax laws.
We found that most states do not charge sales tax on SaaS, canned software, or remotely accessed software, and six have no state sales tax. For states applying sales tax, most exempt government law enforcement agencies; however, many states require we collect proper documentation proving your tax-exempt status. If your state is one of the few entitled to sales tax and provide no exemptions, EXCELEAS® will collect the applicable tax and remit it to your state’s taxation agency.
If your agency is a public or private school, or other tax-exempt non-governmental law enforcement agency, and you are not sure of your tax standing, please contact us, and we will assist you with determining the best course of action.
Included below is a list of all states and their taxation requirements, as they apply to our online service. If your state requires you to submit documentation, we have listed each state’s allowed forms. Most are available for download. Please scroll to your state and review the requirements. We list our vendor information below, along with a description of the purchase and reason for your exemption, if required to supply this information.
EXCELEAS®, LLC
301 Grant Street, Suite 270
Pittsburgh, Pennsylvania 15219
Phone: (844) 392-3532
Fax: (412) 631-5775
Federal Employee Identification Number: 82-3895959
Requirements by State
STATES (AL - MO)
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Government entities are not required to obtain an exemption certificate.
No state sales tax
SaaS Taxable?: YES
Government Agencies Exempt?: NO
Forms Required: N/A
EXCELEAS® will collect sales tax and remit it to the Arizona Department of Revenue.
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Connecticut Dept of Revenue Services – Certificate 134*
* Blanket purchases are good for three (3) years
No state sales tax
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
A copy of the agency’s exemption certificate issued by the Office of Tax and Revenue
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
No state sales tax
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Indiana Department of Revenue ST-105*
* Blanket purchases are good indefinitely
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Iowa Sales Tax Exemption Certificate – 31014*
*Blanket purchases are good for three years.
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Louisiana Department of Revenue – Form R-1056*
* Blanket purchase terms are not defined
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Your exemption certificate number must be listed on the record of sale (e.g., invoice). We are required to “see” the exemption certificate.
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Massachusetts Department of Revenue – Form ST-5* with a copy of Form ST-2 (encouraged to submit), or the vendor maintains adequate documentation of tax-exempt status (e.g., a copy of the agency’s check)
* Blanket purchases are good indefinitely
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
The agency must provide a copy of their exemption certificate.
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
STATES (MT - WY)
No state sales tax
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
No state sales tax
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
New Mexico Taxation and Revenue Department – Nontaxable Transaction Certificate* (Must be obtained by the agency)
* Blanket purchases are good indefinitely
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Purchase order or another appropriate exemption document (NOT New York Department of Taxation and Finance – Form ST-119.1)
* Blanket purchases are not defined
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Ohio Department of Taxation Form STEC MPU*
* Blanket purchases are good indefinitely
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
No state sales tax
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Pennsylvania Department of Revenue – Form REV-1220*
* Blanket purchases are good indefinitely
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Rhode Island Division of Taxation – Exempt Purchase Certification*
*Blanket purchase terms are not defined
SaaS Taxable?: YES
Government Agencies Exempt?: NO
Forms Required: N/A
EXCELEAS® will collect sales tax and remit it to the South Carolina Department of Revenue.
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
South Dakota Streamlined Sales Tax Agreement – Exemption Certificate 0713* (Completion of this form is voluntary)
* Blanket purchases are good indefinitely
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Tennessee Department of Revenue – Form F1301301*
* Blanket purchase terms are not defined
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Texas Comptroller – Form 01-339*
* Blanket purchase terms are not defined
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
Utah State Tax Commission – Form TC-721G*
* Blanket purchase terms are not defined
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: YES
Government Agencies Exempt?: NO
Forms Required: N/A
EXCELEAS® will collect and remit sales tax to the Washington Department of Revenue.
SaaS Taxable?: YES
Government Agencies Exempt?: YES
Forms Required:
West Virginia State Tax Department – Form F0003*
* Blanket purchase terms are not defined
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A
SaaS Taxable?: NO
Government Agencies Exempt?: N/A
Forms Required: N/A